Software for Agencies & Studios

The number most agencies do not have

Most agencies can tell you revenue per client. Far fewer can tell you margin per client, because that requires knowing how many hours actually went in — including the revisions nobody logged and the “quick favour” that took two days.

Building that number is less about dashboards and more about capture: making it effortless to record time and to attach a revision to the request that caused it. Everything useful follows from those two habits.

What we usually build

1. Time capture that takes seconds, inside the tool people already use.
2. Scope and revision logging, so out-of-scope work is visible while it is happening rather than at invoicing.
3. A client approval trail with versions, timestamps and named approvers.
4. Retainer burn, visible to whoever assigns work, not only to finance.
5. Profitability reporting by project, client and person.

Working with what you have

Many agencies already run Asana, ClickUp, Notion or Trello and are productive in them. Replacing a tool people like is rarely the win. More often we build the layer those tools do not cover — approvals, retainers, billing and margin — and integrate rather than migrate.

For studios specifically

Production work adds asset review: large files, version confusion and feedback scattered across channels. A review flow where comments attach to a specific version of a specific asset removes most of that, and it removes the argument about what was approved.